Covid-19 Contingency Actions

Covid-19 Contingency Actions for Richmond RUNFEST

  • Following consultation with Manchester Metropolitan University (the world’s leading university in crowd science), we have reduced our 10K capacity by a third and planned the event based on the flow of crowd movement before, during and after the event (all socially distanced). 

  • The race will take place fully inside the Royal Botanical Gardens, Kew where we are fully in charge of the attendance. Sadly no spectators allowed in Kew Gardens (spectators can join runners inside Kew after the event). 

  • No music stage or entertainment (including food/drink vendors) that might cause congestion. 

  • Track and Trace system: Each runner entered into the event has given us their contact information. Due to the timing system, the details we collect from every participant and the allocated start times, allows us to know who each runner has been overtaken by.  

  • More space and controlled areas:  


  1. We have increased the size of our event village and designed it to flow runners in the same direction and allow us to manage separate zones.

  2. The event village will be broken down into several pre-race holding areas. Each of these areas will be monitored by staff to allow social distance capacities.

  3. Runners will be broken down into different arrival times to reduce the number of runners in one area.

  4. Runners will only be allowed to enter the event village 1 hour before their allocated start time. 


  • Increased capacity of local car and bike parks to encourage less people to use public transport.  

  • Volunteers and staff will wear face masks and distribute masks to runners: 

    • It will be compulsory for all volunteers and staff to wear masks and gloves (unless in a controlled environment). 

    • All participants will be encouraged to wear a face covering item in capacity controlled areas but do not have to wear them when running.  

  • We will be providing multiple hand sanitiser stations and additional stands in and around the event to allow runners to clean their hands before, during and after the event. 

  • Medical staff will be welcoming and assessing runners as they enter event with temperature guns and offer additional Covid-19 advice to runners. 

  • Staff/volunteers will be tested with a temperature gun at staff check in. We are working with our medical team and Covid-19 inspector to add additional measures. 

  • Toilet amounts will be increased and separated. Socially distanced queues will be monitored for toilets, baggage, and information tent.  

  • Enhanced cleaning regimes for toilet facilities will be put in place.  

  • Our baggage area will be spread over a much larger area to prevent gatherings of people.  

  • We will have a lot more waves with fewer people per wave. Each wave will be socially distanced with 4 runners crossing the start-line every 2 seconds and each wave is rolling (not a mass start). The first runner in each of the 4 start lanes will go together, followed 2 seconds later by the next 4 runners and so on. Runners will be spaced 2 metres apart. 

  • We have changed the course to separate the start and finish line, this will prevent runners meeting on mass before and after the event. Our new linear course will provide runners with plenty of room at the start along the 9 metres wide path.  

  • Water station:  

    • We will have more tables to prevent bunching and maintain social distancing 

    • Runners will be encouraged to bring their own water 

    • Water will be in bottles/cartons and are to be collected from the tables provided. No water will be handed to runners.  

  • Rules and Social behavior:  

    • We will enforce new race rules that runners are only permitted to run on the left side of the course and overtake on the right If there is space to do so.  

    • Runners reminded not to run if they have any symptoms and also encouraged to inform the event and/or local Covid-19 testing centre after the event. 

    • Runners should not run with friends or in groups, staff will be enforcing this on the route. 

    • There will be no pacemakers.  

  • Social distance at the finish line: 

    • Runners will collect their own medals from multiple racks spaced 2 metres apart. Volunteers will be in place to enforce social distancing and keep everyone moving to maintain flow.  

    • No de-chipping. Runners will remove own timing chips and place in buckets provided or keep them and post back to the RUNFEST office. 

    • Additional medical tents will be used and covid-19 specific isolation tents used.  

    • The exit route will ensure regress of finishers are socially distanced. 

  • Throughout the day, the event will undergo a vigorous cleaning regime to kill the virus off surfaces  

  • Clear signage, floor markings, and reminders to sanitise and social distance will be used. 

  • We are working closely with Richmond Upon Thames Public Health and Events team to monitor the localised Covid-19 figures. We will not put on the event without permission and unless we feel it is a safe event. 

All of the above measures do not work without the cooperation of our runners, please only come to our event if you are willing to work with us and make this a safe event. 

Please check out some of the rules that we are putting in place and the up to date government guidance from Run Britain here

Best wishes,

Tom, Jade & Sarah 

Sponsors & Partners